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Document control is all about ensuring the correct information reaches the correct person, at the time they need it. To be able to do this any document management system must exert some control over the documentation held within that system. Our document management software does this in a number of ways, many of which are required by various quality standards.Â
An effective document control solution will implement various controls over documents, at various events and stages within their lifecycle. Some examples of these lifecycle events would be when documents are created, reviewed, accessed, deleted, updated, distributed and notified.
Ensures documents are approved as adequate for their intended purpose by relevant individuals, before being distributed or used.
Ensures documents are periodically reviewed and remain fit for their intended purpose
Ensures the documents have some form of issue and revision tracking, and allows the user to understand what has changed between revisions, and why.
Ensure the version of a document in use is current, and outdated documents are no longer available i.e. prevent use of outdated versions of documentation.
Ensure documents are easily identifiable and legible, and are understood by the intended users of those documents.
The ability to notify change to users of documentation, when the document changes.
companymanual.co.uk offer an online toolset that allows you to organise policies, procedures, forms, or any type of documentation into one or more organised handbooks. Construct an employee handbook, a policy manual, a technical notices solution, or all of these things in one place. Risk assessments, hazardous material information sheets, the company manual is the perfect home for all of this critical information. It works with all of your favourite file types, allowing you to work with your existing documentation. Suitable for all sectors. Aids compliance with regulation, legislation and multiple quality standards.
We offer flexible online document management software using a platform that allows documentation to be as tightly or loosely controlled as your business dictates, all within one solution. Do you need to have document change control in place for some of your documentation, but not others? We can help – we offer a full online change control process with approval control that can be applied as needed down to individual document level. Empower your employees to propose changes to their employee handbook, push those changes through an approval flow that keeps them informed at all stages.
Is your team wasting time trying to locate vital information? Are they trawling around file shares looking for documents, are they emailing procedures and policies, notices around the organisation, are members of your team constantly answering the same questions over and over? If so, then our solution can help, we can help centralise and organise policies and procedures alongside all kinds of information into one central easy to reach “go to” information source for the entire organisation. Users can easily find the content they need quickly and conveniently.Â
Custom information hierarchy and taxonomy, as simple or complex as you need it, completely flexible structure to suit your needs.
Users can subscribe (or be subscribed to) notifications sent out about updates, outstanding read and signs, approval actions, review actions and more.
Grant access to individual manuals, sections or documents, as fine grained or as loosely controlled as your needs dictate.
Regularly review your staff handbook, ensure policies and procedures are reviewed by those team members best placed to do so, enforce and record the outcome of regular reviews. Allow staff to propose change, increase engagement.
Notify critical changes using read & sign, an online replacement for a traditional read and sign register.
Respond quickly when legislation or regulation changes and easily identify all documents in your handbook that need updating. Ensure those critical policies and procedures are updated in a timely manner.
Do you find team members using outdated copies of procedures and policies, can they be confident they always have the current version to hand? Our document management software makes this easy.Â
Portal branding appropriate to your organisation. Use your own custom domains or use ours. Custom themes, in line with your organisation’s colours.
We are constantly updating and improving our document management software. We regard all customers as partners and actively encourage feedback so we can improve and better meet your needs.
Sat on our platform, fully bespoke additions are possible. We integrate with existing authentication providers such as Azure AD and Office 365. Support MFA for local accounts.
Affordable online document management software with a simple reasonably priced ongoing subscription model, all updates & improvements are included.From the very small to the larger more complex organisations, our solution can adapt and scale as required.