Set reading lists of the most relevant documentation by group. Collect documentation specific to role or function together in one easily accessible place.
Organise documentation specific to a role
Organise information vital for the department.
Built per individual based on their group membership
In larger organisations with many departments it can be useful to group role or department specific information together. This makes induction to the organisation easier and simplifies onboarding by allowing ease of access to all required documentation from day one.
In a large organisations with lots of documentation, it can be a little tiresome for a user to navigate around the system to find the information they need. Whilst structure is important in any information store, it’s also equally important to allow users to get to the information outside the bounds of that structure from time to time.
If your manual has a section for forms, a section for procedures and a section for worksheets, it stands to reason that an employee would use all of those types of documents, but only those that are specific to their role or department, a reading list lets you combine these in one location making them easier to access.
Our solution allows individual managers to determine what is important for their people to refer to on a frequent basis. If a user is a member of three groups, then their reading list will be determined by the owners of those three user groups. This allows subsets of documents to be presented in a central location, the HR Manager, Quality Assurance Manager and Local Department Manager can all set documents that are combined into a reading list.
With effective structuring this allows very specific subset of documents to be presented to employees without creating a distinct manual specific to a department and is a viable alternative to multiple manuals.
In other words you could think of a reading list as a set of ‘favourites’ determined by management for a specific role or department.
When the user logs in they see their reading list collected together in one place, this effectively personalises their list based on their role within the organisation as determined by their group membership.
A simple convenient way to group what is most pertinent to a specific job role in one easy accessible location for the staff member.